Procurement Assistant

West London

£300pd
To assist the procurement manager to ensure that the Capital and Asset Direct Delivery Teams have a constant supply of job specific materials or equipment. The role is primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory.

To operate the divisions policies, systems and procedures within the section adhering to the Council policy, financial regulations and standing orders and appropriate legislation.

Provide general procurement advice, in accordance with the Financial and Procurement Regulations, adopting a professional customer service attitude

Maintain the Supplier master file and validate data as necessary in accordance with the regulations regarding fraud and contacting suppliers and users for missing information

Maintain strong working relationships with our vendors

Review purchasing agreements with vendors and maintain open lines of communications with those vendors

Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers

Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company

Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies

To arrange for the supply/allocation of equipment and supplies, materials, and vehicles as required by the Capital and asset management teams.

Including the preparation of specifications, tenders and schedules; obtaining and negotiating prices; obtaining quotations and placing orders and processing invoices.

Ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advice on those suppliers who fail to meet specifications.

Liaise with other internal departments and other stakeholders in order to maximise the benefits of bulk purchasing.

Ensure that price variations are communicated to the relevant parties as quickly as possible.

Assist in the development and implementation of an electronic procurement system.

Assist in other areas of the Capital and Asset section as required.

Accomplish the primary goal of assisting with the purchase of materials for the Capital and Asset Direct Delivery Teams. Also working with vendors to schedule procurement timelines and delivery times.

They must be present to receipt any orders, and verify that the correct items and amounts have been delivered on time / schedule.

Verify current inventory levels and keep records to prevent inventory gaps. They note when inventory is low and it is time to order new products.