Main Responsibilities:

• Manage and develop Intermediate Quantity Surveyors and support the Client Representatives in delivering the commercial administration of Tasks and the Term Programme.

• Prepare and present to the Senior Quantity Surveyors timely, relevant and accurate reports on Tasks and the Investment Programme.

• Maintain robust processes, systems, procedures to ensure the effective commercial management of Tasks.

• Attend meetings as required by the Senior Quantity Surveyors or as necessary for the successful delivery of projects (Tasks).

• Support Leasehold Operations in the preparation of billing information and the recovery of income from Leaseholders.

• Maintain excellent project (Task) related records of general administration, financial, meeting minutes, re-measures, variations, guarantees and warranties, drawings and the like and demand the same discipline from other project (Task) team members.

• Work collaboratively with Service Providers to develop best value solutions to Task Orders.

• Create positive relationships with residents and be the point of contact for any sensitive or potentially sensitive issues which may otherwise affect the reputation of Westminster City Council.

• Develop and maintain records that substantiate and support the accurate calculation and timely submission of leaseholder bills.

• Work alongside the Finance Business Partner(s) to ensure ledgers are accurate and journals and purchase orders are appropriately posted and maintained in line with Westminster City Council Procurement Code.

• Actively participate in Working Groups, chaired and hosted by other team members to help develop better ways of working, better value and improve customer satisfaction.

• Prepare commercial reports including accrual instructions, forecasts, budgets, valuations and payment certificates and publish management information relating to the performance of any Task Orders fulfilled by the Service Provider. Ensure cashflow forecasts correspond with the agreed business plan and report variances with commentary to the Senior Quantity Surveyors.

• Ensure that Service Provider payments made in a timely manner in accordance with the Contract and in line with Housing Grants, Construction, and regeneration Act 1996 and all relevant amendments.

• Prepare cashflow forecasts to reflect the volume and programme of works and commercial reports for Tasks that accurately reflect the current Task position and likely financial outcome.

• Ensure Task accounts are agreed within the defined timescales and income calculations are effectively administered and passed to Leasehold Operations or the Finance Business Partner for recovery. Ensure the execution of the final cost statements for Tasks.

• Ensure delivery of logical and annotated information to assist Lessee Operations in the Section 20 process and billing including advice on lessee implications to Client Representatives when preparing scope of works, production of estimates and upon completion of PCAF's.

• Support the Clients Representatives in monitoring best value and Task costs.

• Carry out any other financial assessment, review activity or exercises that may be required from time to time by the Senior Quantity Surveyors.

• Prepare advice and guidance in the specialist/subcontractor business cases and approval procedure.

• Prepare and issue guidance and advice in connection the assessment and approval of alternative products in accordance with the provisions of the Contract, establish cost savings.

• Produce financial assessments of potential and actual changes to the works to reflect their change in nature and extent to enable informed decisions to be made in a timely fashion.

• Provide advice and cost analysis to enable the delivery team in decision making processes.

• Ensure that all Task specialists/subcontractors collateral warranties, guarantees and similar undertakings are provided in accordance with the contract. To assist with any queries on wording etc. in conjunction with Westminster City Council nominated Solicitors.

• Advise of the appropriate drafting of contract instructions, extension of time assessment and notices with financial implications.

• Ensure Task variations are valued in accordance with the provision of the Price Framework and market rates to ensure best value.

• Advise on expenditure of any provisional sums, prime cost sums and provisional items stated in the Service Provider Proposals and Commencement Orders in accordance with the contract provisions.

• Review and assess Service Provider's entitlement and quantum (if any) of Claim in conjunction with the Client Representative, in accordance with the provisions of the Contract and at law. It will include but not be limited to assessment of the proper actual costs and/or loss actually incurred by the Service Provider.

• Assist the Commercial Manager, and Head of Leasehold Operations in the provision of cost information for Leasehold Valuation Tribunal cases.

• Carry out any other financial assessment, review activity or exercise that may be required from time to time.

• Assist Client Representatives in monitoring staff, consultant, and ancillary project costs associated with delivery of Tasks.

• Produce monthly reports on the costs on each Task assigned to them, including but not limited to Task spend and generate sufficient accruals to encompass the final Task cost.

• Provide annotated costs and advice on lessee implications to Client Representatives during course and upon completion of the Tasks. Produce PCAF's information to Lessee Services for billing.

• Carry out any other financial assessment, review activity or exercises that may be required from time to time by the Senior Quantity Surveyors.

• Attend pre-start meetings, progress and site meetings as necessary.